Regular Town Board Meeting of


August 15th, 2012


Present:  Dave Johnson, Supervisor -- Ardell Johnson, Supervisor, -- Dick Toomey, Treasurer -- Marv Mortenson, Clerk --

Greg Scherzer, Supervisor               

Citizens:  Ron Crabtree, Dorothy Eckhoff, Donald Vonasek, Jesse Cox, Lowell Liebenow                     


1.   Meeting was called to order by Supervisor Dave Johnson at 7:00 PM.
2.  Additions to the agenda were called for:  Add Zoning to New Business – Ardell Johnson

      Motion to approve the agenda made by D. Johnson, second by A. Johnson – passed 3-0


3.  Reading of the Minutes

Motion to dispense with the reading of the minutes and to approve the minutes of the last regular meeting as written. Motion by G. Scherzer, second by A. Johnson – passed 3-0


4. Treasurer report: (see detailed attached reports)  

                -- Cash Balance of                $ 23,822.66

                -- Invested Balance of         $ 28,210.04

                -- Total Balance of                $ 52,032.70

Motion to approve Treasurer’s report by D. Johnson, second by A. Johnson – passed 3-0


5. Claims for payment:

                $  1,813.56        West Central Ag Services - Motion for approval  A. Johnson, Second D. Johnson –passed 3-0

                $  5,735.00         Lindgren Backhoe - Motion for approval  A. Johnson, Second D. Johnson –passed 3-0

                $     860.10         County Hwy Dept. - Motion for approval  D. Johnson, Second G. Scherzer –passed 3-0

                $       25.00         Farmers Independent-- Motion for approval  D. Johnson, Second G. Scherzer–passed 3-0

                $ 9,433.66


6. Old Business:

A.      Review Road Projects:

-          Culvert on Seaberg Rd: this project was completed

-          Ditching on McKenzie Rd: this project was completed. However the general feeling was that Lindgren Backhoe    should have done more to protect the bank from erosion.

-          Spraying of road right of way: this project was completed. The board is very satisfied with this project.

B.      Road Sign Policy:

-          The policy was reviewed and changes were made. The clerk will have the Policy in its final form for approval at the October meeting.


C.       Election Update:

-          Two election judges were trained in July.  They were not needed for counting of the Primary ballots.

-          The following people have filed for candidacy:

Greg Scherzer – Supervisor 2

Ardell Johnson – Supervisor 1

Marv Mortenson – Clerk


7.   New Business:

A.      Levy Approval for 2013. The form from the county auditor should arrive and needs approval prior to the October board meeting.  Motion to approve the levy at the level ($7,000.00) requested by the citizens at the Annual Meeting in March of 2012, D. Johnson, second by G. Scherzer – passed 3-0


B.      Jesse Cox – asked the board about moving  the entrance to the Shoreline Rd (cart way). Moving the road will: 1. Provide for better on /off access to Big Hill Rd.  2. Will move the traffic on Shoreline Rd further from the Cox yard.

After much discussion and clarification the town board said they agree with the thinking behind the project. The board will reserve final approval until after they have had an onsite meeting with the County Hwy Engineer and the contractor.

Points of consideration:

1.       Clearwater Polk Electric and Garden Valley Telephone need to be review the project and establish proper right of way through the Cox and Stapelton property.

2.       The town board needs to have copies of contractors insurance prior to work being done on the Big Hill Rd or right of way.

3.       Mr. Cox needs to provide a copy of the petition that he circulated to the other property owners on Shoreline Rd requesting their approval of the entrance change.


C.      Mowing of Road Edges.  Ardell Johnson will contact the County Hwy Department and request a mowing of the township road shoulder.

D.      Other:  Zoning – Ardell Johnson wanted the board to discuss weather Zoning is an area that the township should add to its responsibilities.  The general feeling is not at this time.



8. NEXT BOARD MEETING: Oct. 9th, Agenda Items:

A.  Town Road Sign Policy

B.   Draft of 2013 Board Meeting Dates.  


9.   Motion to close this portion of  the meeting and reconvene on Big Hill Rd at the proposed new approach to Shoreline Trail, made by  D. Johnson, second by C. Scherzer – passed 3-0  Closed meeting at 9:15 PM.

The continuation of this meeting will occur on Tuesday, August 21st, 2012 at 1:00 PM.


10.  August 21, 2010 Meeting was called to order at 1:05 pm

Present: Dave Johnson, Supervisor -- Ardell Johnson, Supervisor, -- Dick Toomey, Treasurer -- Marv Mortenson, Clerk --

Greg Scherzer, Supervisor               

Citizens:  Ron Crabtree, Dorothy Eckhoff, John DeBauche, Dan Sauvé, Jesse Cox, Lowell Liebenow, Robert Von Hagen               


After much discussion a motion to approve the new approach for Shoreline Trail onto Big Hill Rd was made by D. Johnson, second by Ardell Johnson – passed 3-0 with the criteria listed below.

-          Mr. and Mrs. Jesse Cox will be responsible for all cost associated with the new approach of Shoreline Trail to Big Hill Rd.

-          The approach must be built following the Technical Specification as required by the Long Lost Lake Township Road Policy. (Drafted: 1/10/06)  A copy of this Policy was provided to Mr. Cox at the Aug. 15th meeting.

-          The approach must slope away from Big Hill Rd; no water from the approach shall run onto Big Hill Rd.

-          A 24 inch culvert with aprons on both ends is to be used. The cost of said culvert is Mr. Jesse Cox responsibility. The township will purchase said culvert and Mr. Cox reimburse the township for its cost.

-          The approach will intersect Big Hill Rd at 90 degrees and remain 90 degrees for 50 ft before it curves or bends.

-          Mr. Cox will work with Garden Valley Telephone and Clearwater Polk Electric concerning easements for their lines.

-          Mr. Cox will provide a copy of the easement for this road to the township. This includes an easement for the portion of the road that crosses the Dorthy Eckhoff, John DeBauche property.

-          Mr. Cox will be responsible for moving the street sign from its present location to the new approach site.

-          The ditch portion and sides of the approach will be seeded and sufficiently protected from erosion with rocks and/or erosion cloth .

-          Class 1 gravel will be used on the approach


Before work on the approach starts the township must be furnished with:

-          Copy of the petition, with signatures of people living on Shoreline Trail

-          Copy of the contractor’s insurance



11.   Motion to adjourn by D. Johnson, second by A. Johnson - passed 3-0.  Adjourned at  1:50 pm



_____________________________ Marv Mortenson, Clerk