Regular Board Meeting of the Long Lost Lake Township

January 13th, 2015


Present:Dave Johnson- Supervisor, Ardell Johnson- Supervisor, Greg Scherzer- Supervisor, Dick Toomey- Treasurer, Laurie Wilson-Clerk, Joe Baron, Citizen


1.†††††††††††† Call to Order

††††††††††††††† Supervisor Dave Johnson called the meeting to order at 7:00 pm


2††††††††††††† Agenda

Additions to the Agenda were called for.There were no additions.Motion made by D. Johnson to adopt the agenda, seconded by G. Scherzer, passed 3-0.


3.†††††††††††† Minutes

The minutes from 12/9/2014 had been sent to all supervisors. Motion to dispense with reading of the minutes and approve the minutes of the last meeting was made by Dave Johnson and seconded by G. Scherzer, and passed 3-0.


4.††††††††††††††† Treasurerís Report (see attached reports for details)

††††††††††††††† Cash Balance of ††††††††††††††† $6525.87

††††††††††††††† Investments of††††† 28364.48

††††††††††††††††††††††††††††††† ††††††††††††††† 34890.35


††††††††††††††† Motion to approve the Treasurerís Report made by D. Johnson, seconded by A. Johnson, passed 3-0.


5.†††††††††††† Claims for Payment

One combined claim for payment to the Farmerís Independent in the amount of $69.12 (two items of $37.62 and $31.50) was presented.Motion to pay by D. Johnson, seconded by A. Johnson, passed 3-0.


6.†††††††††††† Old Business

A.LaPrairie Twp. communication/ coordination work

Regarding efforts to improve communication with the LaPrairie Twp Board on the road maintenance schedule, Dave is continuing his efforts via email and phone.No responses had been received at the time of this Board Meeting.LLL Twp and LaPrairie Twp. share several miles of responsibility for road maintenance, and the coordination process will benefit from improved communication.


††††††††††††††† B.LaPrairie Twp. reimbursement for shared road maintenance and mowing

At the time of this Board Meeting, payment for 2014 road maintenance in the amount of $4946.76 for grading and graveling and $95.00 for mowing has not been received. Discussion ensued re: next steps.


††††††††††††††† C. 2015 Twp Meeting Schedule Publication

2015 LLL Twp Meeting schedule was published in the Farmers Independent.D. Johnson provided a print copy for inclusion with the minutes.


††††††††††††††† D.Snow Fence Installation Report

The snow fence was installed by Supervisors D. Johnson, A. Johnson and G. Scherzer in December. No snow related problems have occurred, but Big Hill has been sanded twice due to icy conditions.


7.†††††††††††† New Business

††††††††††††††† A.Reorganize Township Board for 2015

††††††††††††††† Board assignments for 2015 were discussed and assigned as follows:Dave Johnson-Chair, Greg Scherzer-Vice Chair.Supervisor A. Johnson will have responsibility for roads and Supervisor Scherzer will continue with responsibility for weeds. G. Scherzer moved to approve and A. Johnson seconded.Passed 3-0.


††††††††††††††† B.Board of Audit and budget worksheet review

††††††††††††††† February Twp meeting will include results of the Board of Audit review.Preparation for that review will occur in a meeting to be attended by Supervisor D. Johnson, Treasurer Toomey and Clerk Wilson prior to the February 10th Township Regular Meeting.These members agreed to meet on January 19th at 1:00 at the Toomey residence to review township financial records.2016 budget worksheet information was discussed in preparation for official adoption at the February meeting.


††††††††††††††† C.Review of MAT article on Right of Ways

††††††††††††††† Supervisor Johnson reviewed the information set forth in the Nov-Dec 2014MAT Newspaper by Eric Hedtke, General Counsel for MAT, regarding the size of right of ways on township roads and how that determination impacts the obligation of townships to complete appropriate and necessary maintenance tasks. Supervisor Johnson will summarize this information and submit it for publication to the Spring Long Lost Lake Association Newsletter.Based on the MAT guidelines, the LLL Twp may need to address a few specific sites where trees have grown up in road right of ways presenting safety and maintenance hazards.


††††††††††††††† D.Prep for Annual Meeting

††††††††††††††† Clerk Wilson was informed of the expectation that the clerk assemble materials for the annual meeting.A template has been provided for this process and the report can follow a similar format as previous annual reports.The annual meeting of the LLL Township is scheduled for Tuesday, March 10, 7:00 at the Wilson residence at 13396 Ecton Trail.


††††††††††††††† E.Clearwater County Twp Association Meeting

††††††††††††††† Several members of the LLL Twp will attend the January 27th Clearwater County Twp meeting scheduled for 7:00 pm at the Bagley Senior Center.


††††††††††††††† F.MAT Short Course Trainings

††††††††††††††† Supervisors and newly elected officers from LLL Twp will attend the March 30 Short Course Training scheduled for Mahnomen.


††††††††††††††† G.MAT 2015 Scholarships

††††††††††††††† Information for the 2015 MAT Scholarship Opportunities available to Minnesota High School Juniors has been sent to all High School Principals.Four $1000. Scholarships will be awarded statewide.May 1 is the deadline for submitting an application.


8.†††††††††††† Next Board Meeting February 10, 7:00 pm, Dick Toomey residence

††††††††††††††† A. Board of Audit report

††††††††††††††† B. Financial Report

††††††††††††††† C.Official 2016 Budget Approval

††††††††††††††† D.Prep for Annual Meeting


9.††††††††††††††† Adjournment

††††††††††††††† Motion to adjourn moved by G. Scherzer, seconded by D. Johnson, passed 3-0.Meeting adjourned at 8:13pm.



_______________________________________________________Board Chair