Regular Town Board Meeting of
LONG LOST LAKE TOWNSHIP
April 12, 2011
Present: Dave Johnson, Supervisor -- Greg Scherzer, Supervisor -- Ardell Johnson, Supervisor, -- Dick Toomey, Treasurer -- Marv Mortenson, Clerk
1. Meeting was called to order by Supervisor Dave Johnson at 7:00 PM.
2. Additions to the agenda were called for:
Motion to approve the agenda made by D. Johnson, second by Scherzer – passed 3-0
3. Reading of the Minutes
Motion to dispense with the reading of the minutes and to approve the minutes of the last regular meeting as written. Motion by Scherzer, second by A. Johnson – passed 3-0
4. Treasurer report:
The Forfeited Settlement form Clearwater Co. was deposited 3/31/11 in the amount of $8,399.05
-- Cash Balance of $ 13,522.05
-- Invested Balance of $44,367.84
-- Total Balance of $57,889.89
Motion to approve Treasurer’s report by Scherzer, second by D. Johnson – passed 3-0
5. Claims for payment:
$75.00 Clearwater Co. Hwy Dept
$50.00 David Johnson MAT Short Course
$89.39 A. Johnson MAT Short Course & Mileage
$89.39 G. Scherzer MAT Short Course & Mileage
Motion to approve payment of claims by Scherzer, second by A. Johnson – passed 3-0
6. Curt Nyegaard, Clearwater 4H, Linnae Ferrie and Debra Passi attended the meeting to discuss the possibility of developing a trail head, camping area for horseback riders. The area that looks favorable to them is a used up gravel pit, located in section 8 of LLL Township and owned by Clearwater Co. They see pit toilets, a manual pump well, hitching rails for horses, camping area, fire rings and possible picnic tables. This would all be developed over a period of time by local labor, donations and grants. They felt most of the use would be from mid September until firearm deer season and cold weather, approximately 6 to 8 weeks. The usage would be mostly weekends.
The town board expressed the concern of usage other than by the 4H or horse clubs; usage, like underage drinking parties, large groups of 4 wheeler riders or motor bike riders. This usage could be damaging to town roads and dangerous to residents. Other concerns were the spread of weeds. This pit is full of spotted knap weed and has had one spraying but needs more. There was also concern of horse hay and or horse droppings spreading weeds throughout the township.
The board suggested that one of the horse clubs purchase the land and limit it to horse groups only.
After the group develops a proposal they will meet with the LLL Township Board again.
7. Old Business:
A. Road Inspection Tour
D. Johnson reported that the supervisors complete the inspection tour of the all township roads. The roads are in good shape and they did not note any areas that needed immediate care or where safety concerns.
Areas to be discussed are: Graveling of all town roads, ditch work on Seaberg Rd and spraying of the road side.
B. Road Graveling Estimates
Estimates for a complete graveling of all township roads were received from the three (3) contractors that we sent letters to.
-$30,600.00 from Projects Unlimited, Donald Rooney
-$28,687.50 from Lingren Backhoe Service
-$24,862.50 from Vogt’s Dirt Service, Dale Vogt
See attached letters and estimate sheets for detail
Vogt’s Dirt Service will be contacted for an explanation of the statement “This is crushed class 5 not Screened.”, that was part of their estimate.
A contractor will be selected by the town board after this information is obtained.
C. Summer Road Projects
1. On Seaberg road, approximately 1/3 mile in from Hwy 39, the road ditch needs to be reworked to prevent erosion of the road.
2. Complete graveling of all township roads.
A motion was made to approve the above two (2) projects for completion this summer, by D. Johnson, second by Scherzer – passed 3-0
8. New Business:
A. Review of Annual Meeting
Mortenson stated that the article on fire protection and a list of town board meetings has been sent to the editors of the Long Lost Lake Assoc. Newsletter.
B. Review the MAT Spring Short Course
All three supervisors attended and reported the meetings on gravel road maintained were most informative.
- Gravel roads should have a 4% grade slope from each shoulder to the center of the road bed.
- If you have a wash board road, these ruts must be cut all the way to the bottom when graded or they will just reappear.
- To have good gravel roads they need to be reshaped yearly, with grade indicators used and will take up to 9 passes to accomplish
Other information included:
- Township can levy a gravel tax on
- Payment in lue of taxes from the state will be decreased
- The method of determining gas tax will change
- The state may do away with market value credit
- Townships do not have to pay sales tax on gravel
C. Other: Meeting of Clearwater County Townships on 4/26/11
8. NEXT BOARD MEETING: June 14th, Agenda Items:
A. Review Road Projects
B. Election Procedures for 2012
C. Township Policy on Road Signs
D. Summer Short Course June 29th
9. The April 12th LLL town board meeting was suspended at 9:30 pm and will be reconvene at 7:00 pm, on Monday, April 18th, at the same location. The Board will select a contractor for graveling of all town roads and discuss spraying of town road right of ways.
10. The town board was reconvened by Chair Dave Johnson at 7:00 pm. All board members were present.
A. Summer Road Project discussion and explanation:
- Ardell Johnson talked with Vogt’s construction concerning the erosion problem on Seaberg Rd. Two possible fixes were reviewed. 1. Reshape the ditch and slope. Estimated at $800.00 or 2. Remove some trees, push the bank back, and redirect the water. Estimated at $1600.00
- “This is crushed class 5 not Screened.” Means material is taken from the pit and run threw a rock crusher to Class 5 size, rather than material taken from the pit being run through a screen to Class 5 size.
- Voigt dirt service could pre grade the town roads, removing the “false ditches” and cutting out the “wash board” areas at a cost of $80.00 per hr.
David Johnson, Supervisor made the motion to hire Vogt’s Dirt Service of Becida, MN to do the following work on Long Lost Lake Township roads:
- Reshape the ditch on Seaberg Rd, located 1/3 of a mile in from Hwy 39 at a estimated cost of $800.00
- Pre grade the town roads, removing the “false ditches” and cutting out the “wash board” areas at a cost of $80.00 per hr.
- Spread 2,550 yds of class 5 gravel on 8.5 miles of township roads at a cost of $21,675.00 ($8.50/cubic yard)
- Blade gravel after being tailgate spread at a cost of $75.00 per hour.
The motion was seconded by G. Scherzer and Passed 3-0
B. The problem of people launching boats from the road bed of Seaberg Rd was discussed. Problems with vehicle tracks cutting into the road bed and causing erosion was noted. The motion to put in “No Boat Launching” signs at a cost not to exceed $100.00 were made my D. Johnson, second by A. Johnson passed 3-0
D. Spraying for noxious weeds was tabled and will be on the agenda for the June meeting.
Motion to adjourn by D. Johnson, second by Scherzer, passed 3-0 Adjourned at 7:39PM
_____________________________ Marv Mortenson, Clerk