Long Lost Lake Township Board of Audit

February 9, 2016, Richard and Kathy Toomey Residence

The Board of Audit meeting was called to order at 7:00 PM on 2/9/2016. All Township Board members were present. Chair Johnson reported that the Board of Audit Committee comprised of Chair, David Johnson, Clerk, Laurie Wilson and Treasurer Richard Toomey had met on January 26th to review all pertinent financial documents and all books balanced perfectly. Chair Johnson recommended that the report from January 26th be accepted and that Treasurer Toomey be authorized to forward the report to the State Auditor’s Office. Scherzer moved to accept the recommendation, A. Johnson offered the second and the motion passed 3-0.

Scherzer moved to adjourn the Board of Audit. A. Johnson seconded, and the motion passed 3-0.

Regular Meeting of the Long Lost Lake Township

February 9, 2016

1. The meeting was called to order by Chair Johnson.

2. The proposed agenda was accepted.

3. Minutes of the Regular Township Board Meeting from January 12, 2016, were reviewed. Chair Johnson moved to accept them as printed. Scherzer offered the second and the motion was approved 3-0.

4. Treasurer Toomey reported that no bonds were outstanding for the township and that currently LLL Twp holds investments of $28,439.03 and bank deposits of $25,799.25 for a total of $54,238.28. Scherzer moved to accept the Treasurer’s Report, A. Johnson seconded, motion passed 3-0.

5. Treasurer Toomey identified three claims for payment including: $350. To Clearwater County Highway Department for December snowplowing, $358.12 for county and MAT dues and $21.56 reimbursement to Treasurer Toomey for purchase of 1099 tax forms for a total of $729.68. A. Johnson moved to approve claims for payment and D. Johnson proved the second. Motion passed 3-0.

6. There were no citizen comments at this meeting, but board members noted that Big Hill was ‘washboardy’ prior to the snow.

7. Old Business

a. Scherzer reported that Clearbrook Ag is in business and will be asked for a spraying estimate by April. (It was noted that spraying for spotted knapweed must be done before June 15th to be effective. No township spraying was completed last year.) Scherzer was asked to communicate with LLL Newsletter representative Grace Kuphal regarding the township’s intention to engage with Clearbrook Ag for a noxious weed spraying contract.

b. The fire contract must be signed by April 1, but there will not be a regular meeting until April 11. Board members decided to pre-authorize payment to ELTFD to insure that contract terms for fire protection are met. It is anticipated that there will likely be an increased fee due to the fact that no increase has been requested for several years. Treasurer Toomey was directed to prepare the payment when the invoice is received.

c. The snow fence was not placed, but need will be monitored.

d. MAT provided information to Chair Johnson re: the election judge question from last meeting. If fees are less than $600. the township does not need to file a 1099. However, the township can also ask for volunteers and pay mileage. We will discuss this at the Annual Meeting and develop a list of interested persons. With the mail-in ballot system, representatives from the township are needed for about one hour during the ballot counting.

e. Long Lost Lake Township has met its obligation to inventory and meet signage standards as designated by the Clearwater County DOT. Therefore LLL Twp. will not participate in the Resolution for Federal Safety funding for township roads.

f. Board members discussed the upcoming short course trainings scheduled by MAT. Chair Johnson moved to authorize registration fees for payment for any board member willing to attend training in March. Scherzer seconded the motion and it passed 3-0.

8. New Business

a. Discussion ensued re: participation with the available county gravel contract for summer 2016 when southern Clearwater County roads are scheduled for graveling. LLL is not scheduled for a full graveling until 2018, but due to emerging potholes and washboarding on township roads, board members would like to apply some additional gravel to improve outcomes with grading, address areas that develop washboarding, and minimize damage from heavy rains. LLL will not approach LaPrairie for financial participation in this interim graveling. Chair Johnson recommended communicating the township’s interest in being included with the county contract for a class 5 gravel purchase at a 100 ton/mile level. Scherzer moved for inclusion, A. Johnson provided the second and the motion passed 3-0.

b. Re: preparation for the Annual Meeting, budget documents were reviewed and the proposed levy amount was discussed. Again it was recommended that $4000. be set as the recommended levy amount in order to maintain eligibility for the gas tax allocation. Chair Johnson moved to accept the proposed 2017 budget and levy. Scherzer offered the second and the motion passed 3-0.

c. We are to anticipate the 2016 government unit survey. In the past the clerk has completed that survey.

d. It was noted that problem tree identification should be revisited in the September agenda.

9. Adjournment at 8:36.